Access and Enquiries

Details on charges and policies for copying our archives.

Enquiries

Enquiries should be directed to the College Archivist, Alexandra Browne. Please note that the Archivist can only answer simple questions and provide information about materials held within the Archive, but cannot undertake detailed research for enquirers. Please send your enquiry by email to archivist@trinhall.cam.ac.ukor by post to: Trinity Hall Archive, Trinity Lane, Cambridge, CB2 1TJ

Access

Enquirers are welcome to visit the Archive to consult materials in our collection, but they must book an appointment with the Archivist prior to their arrival. Please note, the Archive is only open on Tuesdays and Wednesdays 9:30am – 4:45pm.

The complete online catalogue of the Archive’s collections can be found on the Janus website

Donations

The College is always pleased to receive donations of material that relate to the College, although it may not be possible to accept all donations due to space constraints. If you are interested in donating any material relating to Trinity Hall to the Archive, please contact the Archivist and see our Collection Policy.

The Archive would particularly be interested in receiving the following:

  • Personal papers of alumni and fellows;
  • Student Society records, including termcards and photographs;
  • Material relating to College Balls.

Charges and copying

Copies of archival material can be provided at the discretion of the Archivist but it is worth noting that due to the fragility of some items it is not possible to make copies of everything held by the College archives. All items held by the College archives are also subject to copyright law. Please see below for the scale of charges.

Digital images of documents Provided the material is stable enough to be copied, we can provide digital images of items, normally supplied via email. For scans, there is a £7 administration fee in addition to £1 per each scanned image. The scan resolution is set at 300 dpi. For larger or complex items that need to be photographed, there is a £14 charge (including VAT).

Self-service photography

 Visitors and researchers to the College archives are welcome to use their own cameras to take photographs of archival items, but a charge of £5 a day will be made for this.

Reproduction of images in research papers and publications

Images of items in the archive may be reproduced in research papers or publications but only with the express permission of the Archivist. A publication charge may also be levied depending on what sort of work the image will be reproduced in so please contact the Archivist for details.

Archive research

The Archivist is happy to respond to simple enquiries that take no longer than 30 minutes to answer. However, if a researcher is unable to visit the Archive to conduct their own research, we do offer a research service, which costs £30 per hour.

Please remember that all funds raised from research charges and the copying of archival documents go towards paying for conservation of records held in the College archive. 

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